Booking Travels, Insurances, Hotels, etc.

Booking travels

The University of Aarhus has entered an agreement with the 'VIA Travel' (phone: 7070 8162 for flights and 7070 8165 for train tickets). Tickets are booked on the department's account, 5211, and the invoices are to be handed over immediately to the accounts staff. It is possible for tenured staff to have a personal profile at 'VIA Travel' and to become a member of the SAS Eurobonus agreement - the latter should always be reported to the department as your Eurobonus points can be used for official journeys only.

Insurance

Travel insurance is covered by the university for persons employed and students only. You need to have a valid insurance card, which together with a signed travel application form covers official business. Please contact Karen Kjær Møller for further information on how to obtain the insurance card. 

For more details on the insurance subject, please follow this link: http://www.au.dk/da/adm/indkob/rejsevejledning/engelskversion

Note: State institutions are not allowed to pay for cancellation insurances.

Booking hotels

The State has entered an agreement with hotels all over Denmark. When booking a hotel room, you should draw attention to this agreement (Danish Mission price). Danish Mission price also covers hotels abroad.

Please contact one of the secretaries to see which hotels have signed the agreement.

Advance

It is possible to receive money in advance to cover daily allowance, hotel expences or registration fee etc. Please contact one of the accounts staff members. The money transfer will take approx. a week.

During travel, please keep in mind that all expenses - except for daily allowancs - must be documented by way of original tickets and receipts.

Booking the Department Car - Miss Daimi

You can as an emplyee or student after authorisation of the Head of Department book the department car - Miss Daimi for official matters. You book the car by inviting Miss Daimi as a resource in Oracle Calendar. Details in the rules for borrowing Miss Daimi.

BroBizz

The Information office has two BroBizz which you can book in your Oracle Calendar (resources - cars) when you travel to Sjælland in either Miss Daimi or your own car.