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The rules and regulations for the PhD programme contain a list of requirements for obtaining the PhD degree. The rules state that you, as a PhD student, must:
This page is intended to list most of the administrative tasks the individual PhD student is expected to carry out.
Within the first month of your PhD studies you must write an individual research plan. The plan is a mutually binding contract between you and the Faculty of Science, and ensures that the necessary resources are available in order to carry through the education. The plan must include:
Significant changes to the original plan, such as change of supervisor, must be approved of the Faculty of Science board of studies.
When you have completed your PhD plan you hand it in to the PhD administrator.
Every six months your PhD study will be evaluated. You usually attend an informal evaluation meeting with your supervisor,where you fill out an evaluation form, stating how your studies progress, and if there are changes to the original PhD plan which, based on this evaluation, is revised. Please contact the PhD manager to obtain a template of the evaluation.
When you and your supervisor have completed your evaluation form you hand it in to the administrator.
Before 1st and 3rd quarters you must sign up for advanced courses you want to attend the two coming quarters.
Click here for enrollment to courses scheduled at DAIMI. This is mainly to ensure that enough students want to attend the individual courses, and to make sure that the class rooms are big enough.
You must use the self service for enrollment to courses scheduled at the Faculty of Science. Registration periods are the first two complete weeks of November and the first two complete weeks of May.
At the beginning of 1st and 3rd quarters you must sign up for exams in the courses you follow via the University self service (English), or selvbetjeningen (Dansk). Keep an eye on the registration period as you can only sign up for exams one week each quarter.
NOTE: You must sign up for 2nd and 4th quarter exams at the beginning of 1st and 3rd quarters. If that is not possible, please contact the PhD administrator.
To be able to use the self service, you need a password. To get a password go to the page order an access code or bestil adgangskode. Follow the directions on how to get an access code. You may expect to receive your password within two or three days.
Once you have the password you are ready to register for exams in the selfservice. You get a list of courses (it might take a little while to load the page), and clicking on one registers you for the exam(be careful not to click on courses you are not attending). If the course is not available on your list, please write an e-mail to mg@science.au.dk.
You must spend three to six months researching in another research institution to gain experience from outside the DAIMI environment. Usually your supervisor helps establish contact to an institution of interest for your studies. If you need to apply for visa, please make sure to do so as early as possible. Inform the PhD manager of your stay abroad, where, how long, address, etc.
New rule as of 1 October 2005: When you stay abroad more than three consecutive months during which classes are taught (February, March, April, May, September, October, November, and December) you may be exempt from 70 hours of salaried work. Overall, you can do this only twice, that is, up to a total of 140 hours during your PhD studies.
At the 2008 Brics Retreat one of the themes in focus was the stay abroad. One of the PhD students gave a very informative presentation of this stay abroad in the US, where he presented a practical to-do list with suggestions and inspiration for how the get the most out of your stay.
Feel free to take a look at the presentation here.
As a PhD student you are supposed to do salaried work. As an A student you are offered employment in up to eight quarters of 70 hours each. As a B student you are expected to work 280 hours per year. If you choose not to accept the work, you may expect a reduction in your salary.
Per default you are offered work as a teaching assistant. If you want to do any alternative work during future quarters you must apply to and get acceptance from the PhD Committee beforehand.
New rule as of 1 September 2005: You may ask for dispensation to do salaried work up to 37 hours extra per semester.
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Responsible: Lene Kjeldsteen
Last Modified: 18 December 2008 |
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